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District Forms

2023 EWD CHARGE CONFERENCE INFORMATION

WHAT YOU NEED TO KNOW

2023 EWD Charge Conference schedule has been posted. CLICK HERE for the schedule.
 
Since the East Winds District is fully remote, all forms will need to be emailed to [email protected].
  • Forms will need to be signed/dated (electronically is ok)
  • Then scan each form INDIVIDUALLY as a pdf and email to Jodi Fuller. Do not scan all forms in one file.
  • Name documents individually as pdfs(NO .jpgs allowed).
    • file name example:    church name.2023.form name  (example: Trinity.2023.Church Profile).

We are not keeping any “hard” copies of spprc and church conference forms. Everything will be saved in digital systems on our computers. (you can get a pdf writer/printer from the internet, free to use, and then use it as a print option (name document also). https://www.cutepdf.com/index.htm (free option to download and use)

For Instructions & Deadlines Go To "Required Forms & Directions" Tab

!! EARLY FORMS DEADLINES !!

!!  DO NOT USE PREVIOUS YEARS FORMS  !!
Forms are changed or updated annually by the Michigan Conference. Use current published forms ONLY!

 

SPPRC FORMS - DUE DATES & INSTRUCTIONS
EMAIL FORMS TO Jodi Fuller [email protected]

The following list of forms is due to the district off 2 WEEKS prior to your scheduled SPPRC Meeting with the District Superintendent:
All forms need to be in a pdf format

  • SPPRC Evaluation of Clergy/Deacon, (or 1st yr Review Form for new appointments) 
  • SPPRC-Clergy/Deacon Joint Dialogue
  • Profile of the Church(s) (DS uses it to discuss status of church ministries include Parsonage inspection date findings, (if applicable) Ad Board or SPRC prepares form.
  • List of Names of current SPPRC Committee Members (elected at 2022 CC, includes current 2023 SPPRC chair, members, Lay Leader and Lay Member to Annual Conference)
  • 2024 Pastoral Compensation Recommendation (include the following forms if applicable: Housing Allowance, Furnishings Allowance, Accountable Reimbursement Form)
  • Appointment Advisory Form (only if requested by clergy/spprc)

CHARGE CONFERENCE FORMS - DUE DATES & INSTRUCTION
EMAIL FORMS TO Jodi Fuller [email protected]

The following list of forms is due to the district office 2 WEEKS prior to your scheduled Charge Conference Date:
All forms need to be in a pdf format

  • Parsonage Information Report (only needed if new pastoral change, if it is sold, or has had changes in past 5 years)
  • Business of the Church Form
  • 2024 Nominations Listing
  • Church Conference Booklet/Packet

CHARGE CONFERENCE PACKET INSTRUCTIONS

The “Church Conference Packet” is for the D.S./Elder to use at your Church Conference.
This packet has the form/report(s) in it and should be bound/stapled and handed out to your congregation and elder leading your business meeting.
Please scan your booklet as a pdf and email to Jodi Fuller so Rev Crawford can review the packets prior to CCs. 

MUST BE INCLUDED in the Charge Conference Packets
 * Indicates an item that requires church conference to be mentioned in the minutes

    • Agenda
    • 2022 C.C. Conference Minutes*
    • State of the Church (Pastor Report)
    • Nominations/Lay Leadership Report*
    • Membership Audit Report* (1st & 2nd year membership care list)
    • 2023 Pastoral Compensation* & Allowance Forms*
    • Lay Servants* (NAMES ONLY) (original forms are to be sent to Kristen LePalm or Becki Brice )
    • Candidates for Ministry* (Names & Contact information)
    • Profile of the Church
    • Report of the Trustees
    • Finance Committee Report

CAN BE INCLUDED in the C.C. Packets

    • Committee Reports (for packet only, not to be read at conference)
    • Budget (for informational purposes only)
    • Fund Balance Report (2022 Report) (2023 report is due after the fiscal year. A copy needs to be emailed to the district office by May 1, 2024) 

DO NOT INCLUDE in the C.C. Packets

    • Pastor Evaluations (Clergy Self, SPPRC & Joint Dialog)
    • Church Leadership Contact Information (this information needs to be inputted online in the Brick River database)
       If you need information or help, please go to https://michiganumc.org/finance-and-administration/database/ or contact Pamela Stewart at [email protected] 
    • Lay Servant Annual Reports (these reports need to be signed by Pastor & SPPRC Chair, then mailed to Kristen LePalm or Becki Brice)
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East Winds District