As the East Winds Office is Virtual, we ask that ALL forms be submitted as individual forms in PDF Form via email to either Jodi Fuller [email protected] or Eva Jankowske [email protected]
A reminder to NOT use previous years forms! Forms are changed or updated annually by the Michigan Conference. Use current published forms ONLY!
SPPRC FORMS – due in PDF Format via email 2 WEEKS prior to scheduled SPPRC Meeting. EMAIL FORMS TO Jodi Fuller [email protected] or Eva Jankowske [email protected]
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- SPPRC Evaluation of Clergy/Deacon, (or 1st yr Review Form for new appointments)
- SPPRC-Clergy/Deacon Joint Dialogue
- Profile of the Church(s) (DS uses it to discuss status of church ministries include Parsonage inspection date findings, (if applicable) Ad Board or SPRC prepares form.
- List of Names of current SPPRC Committee Members (elected at 2022 CC, includes current 2022 SPPRC chair, members, Lay Leader and Lay Member to Annual Conference)
- 2024 Pastoral Compensation Recommendation (include the following forms if applicable: Housing Allowance, Furnishings Allowance, Accountable Reimbursement Form)
- Appointment Advisory Form (only if requested by clergy/spprc)
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CHARGE CONFERENCE FORMS – due in PDF Format via email 2 WEEKS prior to scheduled Charge Conference. EMAIL FORMS TO Jodi Fuller [email protected] or Eva Jankowske [email protected]
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- Parsonage Information Report (only needed if new pastoral change, if it is sold, or has had changes in past 5 years)
- Business of the Church Form
- 2023 Nominations Listing *Please note if your church is using Simplified Accountability System there is a separate form
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CHARGE CONFERENCE PACKET INSTRUCTIONS
The “Church Conference Packet” is for the D.S./Elder to use at your Church Conference.
This packet has the form/report(s) in it and should be bound/stapled and handed out to your congregation and elder leading your business meeting.
Please scan your booklet as a pdf and email to Jodi Fuller so Rev Crawford can review the packets prior to CCs.
MUST BE INCLUDED in the Charge Conference Packets
* Indicates an item that requires church conference to be mentioned in the minutes
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- 2023 Agenda
- 2022 C.C. Conference Minutes*
- State of the Church (Pastor Report)
- Nominations/Lay Leadership Report*
- Membership Audit Report* (1st & 2nd year membership care list)
- Lay Servants* (NAMES ONLY) (original forms are to be sent to Kristen LePalm or Becki Brice )
- Candidates for Ministry* (Names & Contact information)
- Profile of the Church
- Report of the Trustees
- Finance Committee Report
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CAN BE INCLUDED in the C.C. Packets
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- Committee Reports (for packet only, not to be read at conference)
- Budget (for informational purposes only)
- Fund Balance Report (2022 Report) (2023 report is due after the fiscal year. A copy needs to be emailed to the district office by May 1, 2024)
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DO NOT INCLUDE in the C.C. Packets
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- 2023 Pastoral Compensation & Allowance Forms
- Pastor Evaluations (Clergy Self, SPPRC & Joint Dialog)
- Church Leadership Contact Information (this information needs to be input online in the Brick River database). If you need information or help, please go to https://michiganumc.org/finance-and-administration/database/ or contact Pamela Stewart at [email protected]
- Lay Servant Annual Reports (these reports need to be signed by Pastor & SPPRC Chair, then mailed to Kristen LePalm or Becki Brice)
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