!! EARLY FORMS DEADLINES !!
!! DO NOT USE PREVIOUS YEARS FORMS !!
Forms are changed or updated annually by the Michigan Conference. Use current published forms ONLY!
SPPRC FORMS – DUE DATES & INSTRUCTIONS
EMAIL FORMS TO Cheryl Rentschler [email protected]
The following list of forms is due to the district off 2 WEEKS prior to your scheduled SPPRC Meeting with the District Superintendent:
All forms need to be in a pdf format
- SPPRC Evaluation of Clergy/Deacon, (or 1st yr Review Form for new appointments)
- SPPRC-Clergy/Deacon Joint Dialogue
- Profile of the Church(s) (DS uses it to discuss status of church ministries include Parsonage inspection date findings, (if applicable) Ad Board or SPRC prepares form.
- List of Names of current SPPRC Committee Members (elected at 2021 CC, includes current 2021 SPPRC chair, members, Lay Leader and Lay Member to Annual Conference)
- 2023 Pastoral Compensation Recommendation (include the following forms if applicable: Housing Allowance, Furnishings Allowance, Accountable Reimbursement Form)
- Appointment Advisory Form (only if requested by clergy/spprc)
CHARGE CONFERENCE FORMS – DUE DATES & INSTRUCTION
EMAIL FORMS TO Cheryl Rentschler [email protected]
The following list of forms is due to the district office 2 WEEKS prior to your scheduled Charge Conference Date:
All forms need to be in a pdf format
- Parsonage Information Report (only needed if new pastoral change, if it is sold, or has had changes in past 5 years)
- Business of the Church Form
- 2023 Nominations Listing
- Church Conference Booklet/Packet
CHARGE CONFERENCE PACKET INSTRUCTIONS
The “Church Conference Packet” is for the D.S./Elder to use at your Church Conference.
This packet has the form/report(s) in it and should be bound/stapled and handed out to your congregation and elder leading your business meeting.
Please scan your booklet as a pdf and email to Cheryl Rentschler so Rev Hice can review the packets prior to CCs.
MUST BE INCLUDED in the Charge Conference Packets
* Indicates an item that requires church conference to be mentioned in the minutes
-
- Agenda
- 2021 C.C. Conference Minutes*
- State of the Church (Pastor Report)
- Nominations/Lay Leadership Report*
- Membership Audit Report* (1st & 2nd year membership care list)
- 2022 Pastoral Compensation* & Allowance Forms*
- Lay Servants* (NAMES ONLY) (original forms are to be sent to Kristen LePalm or Becki Brice )
- Candidates for Ministry* (Names & Contact information)
- Profile of the Church
- Report of the Trustees
- Finance Committee Report
CAN BE INCLUDED in the C.C. Packets
-
- Committee Reports (for packet only, not to be read at conference)
- Budget (for informational purposes only)
- Fund Balance Report (2021 Report) (2022 report is due after the fiscal year. A copy needs to be emailed to the district office by May 1, 2023)
DO NOT INCLUDE in the C.C. Packets
-
- Pastor Evaluations (Clergy Self, SPPRC & Joint Dialog)
- Church Leadership Contact Information (this information needs to be inputted online in the Brick River database)
If you need information or help, please go to https://michiganumc.org/finance-and-administration/database/ or contact Pamela Stewart at [email protected] - Lay Servant Annual Reports (these reports need to be signed by Pastor & SPPRC Chair, then mailed to Kristen LePalm or Becki Brice)