DOWNLOADABLE CHECKLIST- Click Here
As the East Winds Office is Virtual, we ask that ALL forms be submitted as individual forms in PDF Form via email to either Jodi Fuller [email protected]
A reminder to NOT use previous years forms! Forms are changed or updated annually by the Michigan Conference. Use current published forms ONLY!
SPPRC FORMS – due in PDF Format via email by date below. EMAIL FORMS TO Jodi Fuller [email protected]
Due Dates:
Mission Zones 3, 4, 5, and 6: September 24, 2025;
Mission Zones 7, 8, 9, and 10: October 13, 2025;
Mission Zone 1 and 2: October 27, 2025
Clarkston: November 3, 2025
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- Clergy/Deacon Self Evaluation Form
- SPPRC Evaluation of Clergy/Deacon, (or 1st yr Review Form for new appointments)
- SPPRC-Clergy/Deacon Joint Dialogue
- Profile of the Church(s) including parsonage inspection date findings, (if applicable) Ad Board or SPRC prepares form.
- List of Names of current SPPRC Committee Members (elected at 2024 CC, includes current 2025 SPPRC chair, members, Lay Leader and Lay Member to Annual Conference)
- 2025 Nominations Listing *If your church is using Simplified Accountability System there is a separate form
- 2026 Pastoral Compensation Recommendation (include the following forms if applicable: Housing Allowance, Furnishings Allowance, Accountable Reimbursement Form)
- Parsonage Information Report (only needed if new pastoral change, sold, or changed in the last 5 years)
- GCFA Annual Report of Trustees
- GCFA Report of the Finance Committee
- Pastor Year-End Report (typewritten recap from pastor)
- Membership Audit Report
- Appointment Advisory Form (only if requested by clergy/SPPRC)
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CHARGE CONFERENCE PACKET INSTRUCTIONS
The “Church Conference Packet” is for the D.S./Elder to use at your Church Conference.
This packet has the form/report(s) in it and should be stapled/paper-clipped and handed out to your congregation and elder leading your business meeting.
Please scan your booklet as a pdf and email to Jodi Fuller 1 WEEK prior to your scheduled Charge Conference so Rev Kasper can review the packets prior to CCs.
These Due Dates are as Follows:
Zones 4 & 5 Due October 9, 2025;
Zones 3 & 6 Due October 16, 2025;
Zones 7 & 8 Due October 23, 2025;
Zones 9 & 10 Due October 30, 2025;
Zones 1 & 2 Due November 6; 2025
Clarkston Due November 7, 2025
MUST BE INCLUDED in the Charge Conference Packets
* Indicates an item that requires church conference to be mentioned in the minutes
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- Business of the Church Form
- 2024 C.C. Conference Minutes*
- State of the Church (Pastor Report)
- Nominations/Lay Leadership Report*
- Membership Audit Report* (1st & 2nd year membership care list)
- Lay Servants* (NAMES ONLY) (original forms are to be sent to Laurie Koivula or Becki Brice )
- Candidates for Ministry* (Names & Contact information)
- Profile of the Church
- Report of the Trustees
- Finance Committee Report
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CAN BE INCLUDED in the C.C. Packets
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- Committee Reports (for packet only, not to be read at conference)
- Budget (for informational purposes only)
- Fund Balance Report (2024 Report) (2025 report is due after the fiscal year. A copy needs to be emailed to the district office by May 1, 2026)
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DO NOT INCLUDE in the C.C. Packets
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- 2026 Pastoral Compensation & Allowance Forms
- Pastor Evaluations (Clergy Self, SPPRC & Joint Dialog)
- Church Leadership Contact Information (this information needs to be input online in the Brick River database). If you need information or help, please go to https://michiganumc.org/finance-and-administration/database/ or contact Pamela Stewart at [email protected]
- Lay Servant Annual Reports (these reports need to be signed by Pastor & SPPRC Chair, then mailed to Laurie Koivula or Becki Brice)
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